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 Duration 7 hours

Course Outline

Introduction to AI-Driven Summarisation

  • The mechanics of how ChatGPT processes and summarises information.
  • Common document types encountered in government operations.
  • Recognising AI output limitations and the need for refinement.

Summarising Reports and Briefing Materials

  • Creating concise summaries from policy or research reports.
  • Distilling findings from technical or analytical documents.
  • Formatting content for executive-level review.

Summarising Meetings and Consultations

  • Converting meeting notes and transcripts into actionable items.
  • Identifying key decisions and unresolved issues.
  • Drafting summaries for internal communication or follow-up actions.

Prompting for Optimised Results

  • Prompt structures tailored for summarisation and rewriting.
  • Examples of role-based and outcome-driven prompts.
  • Iterative prompting techniques to enhance summary quality.

Adapting Tone, Style, and Structure

  • Tailoring content for ministers, internal managers, or the general public.
  • Selecting between formal and conversational tones as appropriate.
  • Generating various formats, including bullet points, executive memos, and Q&A sessions.

Integrating ChatGPT into Government Workflows

  • Utilising ChatGPT within Word, Teams, and browser-based environments.
  • Combining ChatGPT with existing meeting and collaboration tools.
  • Real-time review and revision of summaries.

Responsible Usage and Validation

  • Preventing misrepresentation or the inclusion of hallucinated facts.
  • Validating summaries and citing original sources.
  • Adhering to information governance and security policies.

Conclusion and Next Steps

Requirements

  • Familiarity with internal reports, meeting minutes, or policy documents.
  • No prior experience with ChatGPT or other AI tools is necessary.

Target Audience

  • Analysts
  • Program managers
  • Executive support staff

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