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 Duration 7 hours

Course Outline

Introduction to AI in the Administrative Workplace

  • Defining AI and its specific relevance to administrative roles.
  • An overview of ChatGPT, Copilot, and Gemini capabilities.
  • Key privacy and security considerations for AI adoption.

AI-Powered Content Creation and Editing

  • Drafting and refining professional correspondence.
  • Condensing meeting notes and lengthy documentation.
  • Accelerating the creation of reports, proposals, and internal memos.

Scheduling and Task Management with AI

  • Utilizing AI for efficient calendar and meeting coordination.
  • Automating the drafting of agendas and follow-up communications.
  • Setting reminders and managing to-do lists via Copilot or Gemini integrations.

Prompting Skills and AI Communication

  • Crafting effective prompts to optimize AI outputs.
  • Adjusting tone, style, and formatting to suit specific contexts.
  • Iterating on and correcting AI-generated responses for accuracy.

Multilingual and Accessibility Features

  • Leveraging AI tools for text translation.
  • Creating inclusive and accessible communications.
  • Adapting language to support diverse audiences.

Use Cases in the Public Sector

  • Real-world examples of AI-enhanced workflows within government offices.
  • Understanding policies and guidelines for AI usage in public administration.
  • Strategies for staying current with evolving AI tool capabilities.

Summary and Next Steps

Requirements

  • Foundational digital literacy and familiarity with standard office applications (e.g., Microsoft Word, Excel, email clients)
  • Confidence in navigating web-based platforms
  • No prior expertise in artificial intelligence tools is necessary

Target Audience

  • Clerical staff
  • Administrative professionals
  • Public sector operations teams

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